(Questions provided by Bruce Pachtman
Answers provided by Ty Mckenzie)
QUESTIONS YOU SHOULD ASK
a. What is the rent?
- It varies anywhere from $200-$350 per invited audience. That means if you want two shows in a day or night you will be charged per show.
b. Exactly what does the rent include?
- Rent includes the theatre, tech booth, dressing room, costume rack, locked prop closet for weekend runs, piano, projector with 9'x12' projected image, chairs, tables, acting boxes. Rent does not inclued a tech person, house manager, stage manager, or other personal.
c .Is there an additional charge for rehearsal ? Is there an additional cost for tech time?
-Rehearsals are charged at $20/hr. Tech with lights is $25/hr. Things book up quickly so grab your tech time when you book your show
d. What day can I load in? When teching my show are there any day or time restrictions I need to know about? Do I need to sign up for tech time?
-You need to book your load in time. Usually the soonest you can get in is Sundays after noon. You must reserve this time in advance. Please book enough time to load in. If you don't book the theatre someone else could book up the time.
e. When can I get a contract from you?
-When you look on the calendar (bottom of page, stagewerx.org) and send an email requesting open dates and times, I will create a contract and send it out usually within 24 hours
f. How many lighting instruments do you have in your theater?
-There are 5 fresnesl, 13 source 4's with varying lens degrees, 11 source 4 pars
g. Are there cables and gels that I can use?
-There are plenty of cables but gels need to be part of your lighting budget.
h. How many dimmers are there on the light board?
-There are 22 circuits. The light board has many more dimmer channels but the capacity of the lighting system is 22 circuits
i. Is it a computerized light board? Is there someone who can demonstrate how it works? Is there documentation for the board in case I have additional questions? Are there replacement lamps available?
- All lighting techs need to be experienced on ETC 24/48 Express light boards. . I will show them how the tech booth turns on and off but the system is significantly complex that you can't ask your friend of a friend who might have dabbled once upon a time. If something goes wrong tech's need to know how to fix it or you'll be performing with work lights. There is documentation in the booth and there are replacement lamps. Ty is always available by phone to answer questions. This is a non-negotiable rule,, only experienced techs in the booth
j. Is there a sound system? Does it include a CD player?
-There is a sound system with 4 speakers, Mackie 1402 vlz, American Audio 710 Dual cd/mp3 player, (these cd players are picky when reading homemade cd's. please prepare a back-up plan) 100' snake with 8 - 3 pin xlr and 4- 1/4 inch inputs.
k. Do you have additional audio-visual equipment (a projector, an inline machine)? Is the cost of this equipment included in the rent?
-There is a projector you are welcome to use. It is fixed and projects an image 9'x12' pm the upstage wall or flats. I have a 9'x12' white projection screen that can be hung but cannot be taken down during a show. If it is up it's up for the night. It's huge. Others use the projector so it cannot be moved or refocused.
l. What does the theater offer in terms of a box office staff or a phone reservation line?
-Stage Werx will not be able to offer any services relating to your ticket sales, reservations, or provide information to interested audience members. There are too many shows with too much varying information to provide that service.
m. Is the theater wheel chair accessible?
-The theatre is completely handicap accessible. The theatre on the first floor. It is a straight shot on one level from the front of the building to the bathrooms in the back. The 3rd floor rehearsal studio does not have handicap access
n. Will I need to purchase insurance?
-If you are booking a month long run or if you will have aerial performance you will need to provide insurance and add Stage Werx as additionally named. Ask Ty more about this. She can provide information where to purchase that insurance.
o. Does the theater have a website? Will the theater include info about my show on the website?
-http://www.stagewerx.org is the website and we will provide for you a link and image on our front page with a more lengthy description on our show page.
p. Will the stage be freshly painted before I load in?
-The stage will be clean and ready for your show. The stage is re-painted once wear and tear start to effect the aesthetic.
q. Will I have to repaint the stage when I leave?
-If the impact of your show significantly scuffs the stage, you will be asked to re-paint the stage at your time and cost. We only use Glidden Porch and Floor Black Satin paint on the stage which can be purchased from Builders Discount up the street on Mission and 13th for aprox. $22. The stage needs at least 8 hours to dry.
r. Whose responsibility is it to keep the theater clean between shows?
-You will always be given a clean theatre when you come in. It is your responsiblitiy to return it in that condition. Carpets vacuumed, garbage removed, dressing room cleaned, tech booth cleaned, stage swept and mopped, risers swept and mopped. Everything you need is available to help you. Failure to return the theatre in the condition with which it is received will result in a $40/hr cleaning fee. The bathrooms are not your responsibility.
s.If other classes or shows use the space are they responsible for cleaning the theater?
-Each renter is responsible to clean up after themselves and the spaces they rent. If you come in and the space is not clean please let Ty know so she can make sure it doesn't happen again.
t. How many bathrooms does the theater contain? Will my audience be sharing them with an audience from another show?
-There are two bathrooms and actors, audience and rehearsals, will all be using the bathrooms.
u. Will I be sharing the theater with another theater group?
-When you rent the theatre only your group should be in the theatre space. You have a right to police the space you've rented. The bathrooms are shared so you may have people in the hallway on the first floor. They have been instructed to maintain quiet during shows and you are welcome to remind them of that if they are being loud.
v. Will another theater group be performing in the space immediately after I finish performing my show?
-Possibly. Details like this will be worked out when the contract is in negotiations.
w. How much time is there between my show and the next/previous show?
-You will get the theatre from one set time to another set time (ex: 6p-10.15p) You will need to be cleaned up and out promptly. Delays will cost $40 every half hour.
x .Will the performers/audience members for the show following mine be far enough away from the theater that they won't disturb my show?
-The following show has signed a contract agreeing to their designated start time. They may not enter the building before that time. If they show up you may ask them to wait outside and if there are problems please let Ty know
y. Will there be another set on the stage during my performance?
-If you are performing a one-off (as opposed to a month long weekend run) you will possibly have to work around a set. You will always be given a large acting space. There could be walls, windows, hanging items, a western theme, the sahara desert, a colorful and obnoxious bedroom scene, the options are endless.
z. If I share the space, how will that effect my access to the dressing room?
-The dressing room will always be cleared for your show unless otherwise discussed during contract negotiations.
aa. Will I have a private space to store your props, set and costumes?
-One-offs (as opposed to month long weekend rentals) will not have space to store items. Month long weekend rentals get one locked closet aprox. 4.5' wide x 8' long with a sloping ceiling. It is located under a staircase.
bb. Does the theater require that someone on their staff be in the space while I'm there?
-The person signing the contract is required to be in attendance every time the group is in the space so they can fulfill the items in the contract. If you need 2 or 3 people to juggle between being in the space they will all need to read and sign the contract.
cc. Will I be able to add on additional performances if the show is selling well?
-If you want to add a second show on the night of your booked show, usually yes. Beyond the booked dates, very unlikey. It takes 2-3 months to book shows with the necessary time to promote. The space will almost always be booked immedately after your run.
dd. Are there any other restrictions that are important to know about?
-There is no food allowed in the theatre, tech booth or rehearsal hall. This is because we have wildlife. Valencia is a vibrant street for humans and animals alike. It's not possible to maintain a clean healthy space if we continue to feed the outdoor kids. Our garbage bins are large enough to handle our current waste. We're just not set up to handle food or food trash.
ee. What is the seating capacity?
-You will have available to you 70 permenant seats. The two VIP seats are reserved for Stage Werx and are only used with prior discussion with the renting group. There is room for extra folding chairs up to 99 seats
gg. Are there fans available?
-At the moment there are not. There will be two fans installed some time in the summer of 2013. (fingers crossed)
hh. Can we serve concessions?
Stage Werx 446 does not have a beer and wine license, though folks have served free libations. If you do, you must card and observe all laws. You cannot advertise it or promote it.You are welcome to sell other liquids and they can be brought into the theatre. Please clean up spills, sweep, and mop the risers and possibly stage and empty the trash.